Festival and Special Events Coordinator

18 Jan 2020 17:35 #1 by CenterForTheArtsEvergreen
Job Description: Festival & Special Events Coordinator

Center for the Arts Evergreen is seeking a part-time Festival & Special Events Coordinator. Founded in 1974, Center for the Arts Evergreen (CAE) has been a leader in advocacy and support for visual and performing arts in its surrounding mountain communities by providing programming, exhibitions, classes, festivals, concerts, and special events for the community. Learn more at evergreenarts.org

The primary responsibility of the Festival & Events Coordinator will be to manage events and festivals for Center for the Arts Evergreen. These events include outside rentals of the facility, fundraising events, and the Summerfest and Winterfest arts and crafts fairs. The Festival & Special Events Coordinator will work closely will all staff as well as designated committees of the Board of Directors, volunteers and corresponding volunteer organizations, as well as artists, vendors, entertainers, and partnering entities.

  • Working with clients to identify their needs and ensure customer satisfaction
  • Management of scheduling and rental agreement contracts
  • Ensure compliance with insurance, legal, health and safety obligations
  • Proactively handle any arising issues and troubleshoot any emerging problems on event days
  • Build and adhere to an event budget to avoid project overruns
  • Create, manage, and administer applications for artists, sponsors, and vendors for Summerfest and Winterfest
  • Manage event set up, tear down and follow-ups
  • Work with EPRD, Jefferson County Schools and Jefferson County effectively for permits, contracts, and licenses
  • Actively solicit opportunities and foster relationships with local artists and artisans

  • Must have good customer service skills and professional demeanor
  • Proven experience as an events planner or organizer
  • Excellent time management, communication skills, and attention to detail
  • Sales skills and ability to build productive business relationships
  • Ability to manage multiple projects independently
  • Establish standardized event procedures and train staff into properly executing them
  • Capable of working with internal and external teams and partners
  • Positive attitude and ability to stay calm under pressure
  • Exceptional multitasking skills to manage multiple projects independently and consistently
  • Working knowledge of computer programs and social media
  • Some Evenings and Weekends will be required
  • Ability to lift up to 40 lbs.


This is a part time position including some weekend and/or evening hours. CAE is an easy commute (30 min) from downtown Denver, just off of I70
This position pays $20-25 per hour depending on experience

Center for the Arts Evergreen
Tom Maxey
31880 Rocky Village Drive Evergreen CO 80439
(303) 674-0056
This email address is being protected from spambots. You need JavaScript enabled to view it.


31880 Rocky Village Dr, Evergreen CO 80439
Open Monday-Friday 10 A.M. - 5 P.M.
Saturday 12 - 5 P.M.

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