Elk Creek Fire Department BOD Meeting Videos

It came to our attention that we didn't have these all organized in one place so here they are. Links to the original postings are provided, if one is available, so you can find agendas, timelines, and notes. From here on out, we will add new videos to this thread.

We hope you find this a valuable resource to stay informed of what's happening in your community. If there's anything else we can help with, please let us know!

Thanks!
My Mountain Town

May 2012: originally posted in this thread


June 2012: originally posted in this thread


July 2012: originally posted in this thread


August 2012:
not recorded

September 2012: originally posted in this thread


October 2012:
recorded, but couldn't get uploaded due to software trouble

November 2012: originally posted in this thread


December 2012: originally posted in this thread


January 2013:
had equipment issues, meeting not recorded
Fire Chief's Report posted in this thread

February 2013: originally posted in this thread


March 2013: originally posted in this thread


April 2013:


May 2013:

June 2013:


Elk Creek Fire Protection District Board of Directors Meeting June 2013

I. Call to Order

II. Pledge of Allegiance

@0:25
III. Roll Call of Board Members

@0:35
IV. Additions or Deletions to, and Approval of, the Agenda

@0:54
V. Review and approval of May 9, 2013 Special Meeting Minutes

@1:33
VI. Financial Matters
May Financials

@4:40
VII. Fire Chief Report
ISO has revised their schedule for how they determine classification of fire departments

First section they look at is dispatch, applied to 10% of rating for district. In the past, dispatch had received 100% rating. ISO added in many technological pieces of things that the departments have been attempting to implement at dispatch the past 6 months, but JeffCo not prepared to do so for 2-3 years out. Well affect how that will affect automatic aid. Chiefs will meet to discuss how to better cover their areas

Next: Fire flow - ability to pump 3500 g/min, check.

Automatic aid: they will get 0 points for.

Staffing: b/c they've cut positions, they will get lower rating

Equipment: risk of losing ground on rating

Hose & Equipment: will probably meet, except ISO requires dept to have one reserve/spare engine - they do not have one.

Service companies: equivalent of ladder companies. We don't have tall enough buildings, but should have extra pumpers and don't

Training: did poorly last time. Lacking requirements for this rating
Chief will be requesting that we don't hire Training Position as they would likely be laying them back off at the end of the year. Will hurt rating

Pump hose and ladder testing: we'll receive full credit for ladder and hoses, but
3 of 8 apparatus we have will not pass pump test

Water supply credit - ability to supply tankers. We're reaching critical. Of 4 tankers, 2 approaching 25 years of, don't pass pump test

Fire prevention: we'll see a decline due to laying off fire Marshall position

Summary: if ISO was to come in right now, we will see a decline. We'd be fortunate to maintain a Class 6 rating

They are due to evaluate next year (2014).

Preliminary assessments from JeffCo & ParkCo: from May numbers we'll see decline of 3.4% and 6.75% respectively
Appeals from residents last year brought that down another 3%, final numbers come out in December.
With no successful challenges, looking at cut of $45,000 to budget. With appeals, would be an additional $20,000-30,000 in cuts.

Due to that information, Chief Recommending that Deputy Chief position not be filled and training be scaled back.

Stop recruiting new volunteers/no recruit academy for this coming winter class. Take volunteers that would already have experience, don't need 200 hours training time.

Currently have 59 volunteers, feel that staffing is adequate.

Good news: did receive FEMA grant for training, will take up shortfall in other position missing. Will fund putting 6 members into Paramedic Training class.

@28:38
VIII. Level of Service Committee Report
Not ready to propose recommendations yet on bond or mill levy. July board meeting deadline - board will have to decide.
Focusing on ISO Ratings because it's quantifiable, and reviewed by outside agency
Need to be investing $350,000/year to replace equipment at end of projected life. Currently putting $0 toward this.
If ISO Rating lost, cost to each homeowner will be 5X what they would put toward maintaining fire dept.
Preliminary analysis of results of survey is that public is overwhelmingly in support of Elk Creek.
Current newsletter will cover wild land fire, mentions survey.

@46:40
IX. Old Business

@46:46
X. New Business

@46:50
XI. Citizen Issues

@47:00
XII. Adjournment


Video recorded by, and property of, Science Sense, LLC DBA My Mountain Town.
All Rights Reserved.

Next meeting: July 11, 2013 @ 6pm, Elk Creek Fire Station 1, 11993 Blackfoot Rd, Conifer CO 80433

July 2013 Elk Creek Fire BOD Meeting:



Elk Creek Fire Protection District BOD Meeting July 2013
Pension Board of Trustees Regular Meeting

I. Call to Order

II. Pledge of Allegiance

III. Roll Call of Board Members

IV. Additions or Deletions to, and Approval of, the Agenda

@1:00
V. Review and approval of April 18, 2013 Special Meeting Minutes

@
VI. Old business
Vote was unanimous for Ed Oleski to be new trustee

@2:50
VII. New Business

@3:00
VIII. Any other business that may be brought before the board

@3:50
IX. Adjournment

Board of Directors Regular Meeting Agenda

I. Call to Order

II. Pledge of Allegiance

@0:30
III. Roll Call of Board Members

@0:40
IV. Additions or Deletions to, and Approval of, the Agenda

@1:00
V. Review and approval of June 13, 2013 Regular Meeting Minutes

@1:30
VI. Level of Service Committee Report
Number of recommendations:
Operationally: restore one position of three cut (@6:20)
Budget: make significant changes to fleet. Eliminate 8 of 25 vehicles by purchasing vehicles capable of doing more than one job at a time
Budget $390,000 into capital investment fund ever year to replace apparatuses. Reduce to $270,000/year

150 respondents
83% in favor, 3% undecided, 14% ± opposed

1.6mill permanent levy @16:00
0.9 mill for vehicles until they are purchased
2.5 mill total

Attorney has Given the board some alternative recommendations, suggests it remains private for now as it's in draft form. Board must review and make recommendation tonight, due to counties by end of month
Attorney says according to TABOR there may be issues tying it to vehicle purchase

Other option is to sunset entire amount of levy, for example after 10 years.
Voters would need to decide on renewal at that point.
Pros: it's favorable for voters to see end to mill
Cons: hard cost associated with putting on ballot (pro-rate share only for number of voters in this district)

Attorney recommends someone is appointed as key person to deal with issue as it will require time and effort during start of fall wild land season.

Motion to appoint Rhonda Davis as district representative, notify both JeffCo and ParkCo.
Alec Schwartz made motion, Stan Foxx seconded, all board members voted unanimously in favor

@36:20
VII. Financial Matters
a. June Financials

@39:40
VIII. Fire Chief Report
144 calls run in June, a record
13 fires total, 7 wildfires, 6 other (vehicle, etc)
Several fires responded to outside of district: Bluebell, Lime Gulch
Overlapped incidents 116 times, meaning at least one other apparatus was already out when another call came in.
Average response time decreased to 9:37, about a minute longer than quieter months.
Recruit academy completed successfully, graduated 22nd of June. 15 new firefighters.

Answering a lot of phone calls from residents about insurance rates and mitigation.

Got a matching grant to purchase laptops to replace ones that are literally falling apart.

Submitted reimbursement of $136,000 for Black Forest, Canyon City, and other fire outside of district.

@49:00
IX. Old Business


@49:05
X. New Business

@49:10
XI. Citizen Issues

@49:15
XII. Adjournment

Next meeting: Thursday August 8, 2013 @ 6:00pm, Fire Station 1, 11993 Blackfoot Rd, Conifer.

The August 2013 Elk Creek Fire Protection District BOD Meeting is now available:



Elk Creek Fire Protection District BOD Meeting August 2013

I. Call to Order

II. Pledge of Allegiance

@0:35
III. Roll Call of Board Members
*Chief McLaughlin not present - on wild land deployment

@0:40
IV. Additions or Deletions to, and Approval of, the Agenda

@0:55
V. Nov 7, 2013 Ballot Measure and Tabor Question
Chief has submitted recommendation for 2.5mill for 10 year period
Director Branch concurs (on level of service committee)
Director Schwartz concurs (on level of service committee)
Director Foxx in favor of same plan
Director Wisneski in favor of same plan
Director Wisneski made motion to favor, director Foxx seconds, all vote in favor unanimously


@25:12
VI. Review and approval of July 13, 2013 Regular Meeting Minutes

@26:14
VII. Financial Matters
A. July Financials
B. 2012 Audit

@28:30
VIII. Fire Chief Report

@29:20
IX. Old Business

@29:25
X. New Business

@29:28
XI. Citizen Issues

@29:40
XII. Adjournment

Elk Creek Fire Protection District BOD Meeting September 2013

I. Call to Order

II. Pledge of Allegiance

III. Roll Call of Board Members - all present

IV. Additions or Deletions to, and Approval of, the Agenda

@0:52
V. Review and approval of August 8, 2013 Regular Meeting Minutes

@1:20
VI. Financial Matters
A. August Financials
B. 2014 Budget Discussion
39,000 less in property taxes revenue available (4% decrease)

@4:23
VII. Fire Chief Report
August quieter for calls: no structure calls, one car fire, one kitchen
35? EMS calls, fewer transports (21)
Rough estimate $70,000 of revenue due to working out-of-state fires
Picked up laptops for ambulances purchased with grant, waiting for IT guy to program
Motion to decrease fleet by two vehicles, motion passed by board

@12:44
VIII. Old Business

@12:48
IX. New Business

@12:52
X. Citizen Issues

@13:00
XI. Adjournment


For previous Elk Creek Fire Protection District Board of Directors Meetings, go to mymountaintown.com: http://mymountaintown.com/forums/area-n ... ions/28224

Video recorded by, and property of, My Mountain Town.
All Rights Reserved.
MyMountainTown.com

Thanks homeagain, I'm actually feeling really blessed that I've been able to do this for all this time - I feel like I have a solid background of knowledge about the department now, especially in regards to the upcoming mill levy ballot issue. It's very important that everyone take the time to get informed about their fire department and why they're asking for voters to pass this tax.

I would love to cover Platte Canyon FD as well. I haven't had time to stop in and introduce myself to the new chief yet and ask (he's a former Elk Creek FF, by the way, good guy according to Chief McLaughlin which is a great endorsement to me), but I'm hoping soon. With all the meetings I already attend though, I will likely need assistance in getting them recorded. If anyone's interested, please let me know and I'll see what I can arrange with the Platte Canyon Board. Thanks!

October 2013 BOD Meeting:
[youtube:38ur3ns8][/youtube:38ur3ns8]

Elk Creek Fire Protection District Pension Board Meeting October 10, 2013

I. Call to Order

II. Pledge of Allegiance

@0:39
III. Roll Call of Board Members

@0:55
IV. Additions or Deletions to, and Approval of, the Agenda

@1:25
V. Review and approval of July 11, 2013 Special Meeting Minutes

@2:30
VI. Old Business

@2:39
VII. New Business
Actuarial Valuation as of Jan 1, 2013
Second Quarter 2013 Allocation Report

@6:24
VIII. Any other business that may be brought before the Board

@6:58
IX. Adjournment


Board of Directors Regular Meeting Agenda

I. Call to Order

II. Pledge of Allegiance

@7:30
III. Roll Call of Board Members

@7:42
IV. Additions or Deletions to, and Approval of, the Agenda

@8:02
V. Review and approval of September 12, 2013 Regular Meeting Minutes

@8:45
VI. Financial Matters
a. September Financials

@9:30
VII. 2014 Budget Discussion - see documents scanned & posted below
Lease revenue - receiving payments from cell tower at station 1.
Negotiating with Wispertel to get lease payments for tower at Station 3 - used to be free for them in exchange for free internet service provided. No longer get that from Wispertel, so they can pay to lease.
Also negotiating with ham radio club in Denver. They erected the tower 20 years ago, time to start paying in.

23% decrease if mill does not pass. Funding level of 16 years ago.
1% increase over 2010 budget if it does pass.

Human resources $3000 budgeted for hiring of 1 position if mill passes

Emergency Services
Medical Exams - strongly recommended by insurance provider to reduce dept risk
Dispatch - Jeffco dropping once we get big enough (call volume). Will be a new expense. Consolidation into 2 dispatch centers for county, dept required to pay. Benefit to district means we can get lower insurance classifications for certain areas due to not having Jeffco dispatch refusing to recognizing automatic aid from other nearby depts.

Fire Operations
PPE - $10K to replace gear as needed if mill doesn't pass.
With mill levy $80K to recruit additional volunteers

EMS Operations
Immunizations added back in.

Prevention
50% of position hired to fill cut Fire Marshall for prevention if mill passes

Training
EMT training expense paid for firefighters who wish to receive

Facilities
Install generator present but not hooked up at Station 4

Capital
3 interface engines
2 pick up trucks

Breakdown of additional revenue from mill levy
233,000 for trucks
82,110 for position
75,000 for PPE
20,000 for medical/fitness
27,705 into reserves

28,270 will need to be pulled out of reserves unless additional cuts are made

@56:20
VIII. Fire Chief Report
See hard copy

@63:45
IX. Old Business

@63:54
X. New Business
Set budget hearing at next regular board meeting. Motion made and approved

@64:35
XI. Citizen Issues

@64:50
XII. Adjournment

Video recorded by, and property of, My Mountain Town.
All Rights Reserved.

For additional community discussion on the mill levy issue, go here: http://mymountaintown.com/forums/the-courthouse/29109
or here: http://mymountaintown.com/forums/the-courthouse/29340

2014 Proposed Budget Summary

Fire Chief's Report

edit to add: Budget Breakdown Comparison